General DEcIDE Instructions:
|Title:||HMORN DEcIDE-2 Center (Developing Evidence to Inform Decisions about Effectiveness Research Network-2)|
|Period:||07/23/2010 – 07/24/2013|
|PI:||Richard Platt, MD, MSc (Harvard Pilgrim Health Care Institute)|
|Prime / Coordinating
|Dept. of Population Medicine, HPHCI|
|HMORN DEcIDE Coordinating
|Beth Syat, MPH (firstname.lastname@example.org)|
|Project Officer:||Scott Smith, PhD|
|Research Center||Parent Organization|
|Department of Population Medicine*||Harvard Pilgrim Health Care|
|Group Health Research Institute||Group Health Cooperative|
|HealthPartners Research Foundation||HealthPartners|
|Center for Health Services Research||Henry Ford Health System|
|Institute for Health Research||Kaiser Permanente Colorado|
|Center for Health Research—Southeast||Kaiser Permanente Georgia|
|Center for Health Research—Hawaii||Kaiser Permanente Hawaii|
|Division of Research||Kaiser Permanente Northern California|
|Center for Health Research—Northwest||Kaiser Permanente Northwest|
|Department of Research and Evaluation||Kaiser Permanente Southern California|
|Lovelace Clinic Foundation||Lovelace Health Systems|
|Marshfield Clinic Research Foundation||Fallon Community Health Plan|
|Scott & White Health Care Division of Research||Scott & White Health Care|
AHRQ’s DEcIDE program is set up as a contract with each DEcIDE center. All work performed under the DEcIDE contract is authorized through the issuance of task orders (TOs) signed by the Contracting Officer and accepted by the Contractor. TOs may be issued at any time within the contract period. TOs may vary in terms of content, cost and duration, and they often require a quick turn-around, well-defined scope and budget (including an hour limit). Typically, only one response is permitted from each DEcIDE center.
Below is a description of the process for responding to DEcIDE TOs. NOTE: all correspondence between AHRQ and our HMORN DEcIDE center must go through the HMORN Coordinating Center at HPHCI, unless otherwise noted.
Budgets must fall within AHRQ's hourly rate ranges. Please contact Beth Syat for approved ranges for each labor category. Labor categories (class definitions) are below.
CLASS I: Senior Management personnel, normally holding an advanced degree, with a minimum of ten years experience in conducting analytical/program research, evaluation, and strategic planning types of activities, preferably with significant experience in health services research and analytical and/or managerial experience. This class of personnel should also have high-level management experience that reflects an ability to command organizational resources and direct staff within the broader organization.
CLASS II: Associate management or professional personnel, normally holding an advanced degree, with a minimum of five years of experience in conducting analytical/program research evaluation, and strategic planning types of activities. This class of personnel should also have experience in health services research.
CLASS III: Intermediate technical personnel, normally holding a BS or BA degree and at least three years experience in technical activities of which at least two are relevant to areas related to AHRQ’s work. The individual is capable of carrying out independent assignments with minimum supervision or acting as leader of small projects. Class III includes specialists in computer programming, survey design, etc.
CLASS IV: Junior Analysts, normally holding a BS or BA degree, with three years or less experience in technical areas. Class IV includes research assistants and junior personnel who regularly assist analysts and specialists on routine technical work, such as a data collection.
CLASS V: Other technical staff such as editors.
CLASS VI: Administrative assistants, project administrators, research assistants.
The DEcIDE-1 Task Order #3, "Research on the Effects of Drug Exposures in Pregnancy” was issued on June 7, 2006 (HHSA290-2005-0033-I-TO3).
WA #1 under TO#3, " Effects of Angiotensin-Converting Enzyme Inhibitor (ACEI) Prescription Drug Use in Pregnancy” was issued on Feb. 20, 2007 (HHSA290-2005-0033-I-TO3-WA1).
WA#2 under TO#3, "Developing Validated Algorithms to Ascertain Medical Procedures Used During Pregnancy” was issued on Oct. 14, 2009 (HHSA290-2005-0033-I-TO3-WA2).
|Abstract||Protocol Development and IRB Review||Research and Report Development||Publication and Posting of Final Reports|
-DEcIDE Center prepares and submits
an abstract describing the proposed research study; posted on AHRQ’s EHC website
-AHRQ reviews the protocol and submits for external review, if necessary
-DEcIDE Center revises protocol and submits to IRB
-IRB reviews protocol
AHRQ posts protocol summary on AHRQ web site
|-DEcIDE Center conducts the research||
-Draft reports submitted for external and independent peer review
-Manuscripts submitted for journal publication
-Final reports posted on AHRQ web site
~ 0-1 months to complete
~ 2-6 months to complete
~ 3-24 months to complete
~ 3-12 months to complete
*Based on table presented at DEcIDE Business Meeting at AHRQ on 9/26/10
*Adapted from presentation at DEcIDE Business Meeting at AHRQ on 9/26/10
* Based on presentation at DEcIDE Business Meeting at AHRQ on 9/26/10
Unless otherwise specified, all draft, final, and revised reports should be submitted through ScholarOne: AHRQ’s online report submission system. Once reports are submitted, please notify Beth Syat at the CC.
Final reports need to be 508 compliant and in MS Word format (see PROCEDURES RELATED TO ACHIEVING 508-COMPLIANCE section)
The lead investigator and/or project manager for each project should register at ScholarOne
New users should go to http://mc.manuscriptcentral.com/decide to create a new user account. You will find the"Register here" link on the right side of the screen.
The DEcIDE Extranet is an electronic collaborative working space that is restricted to authorized members. You must use your personal ID and Password to gain access.
The URL is: https://ahrqdecide.webexone.com
The purpose of the Extranet is to:
The Extranet provides one global DEcIDE workspace. This workspace can be accessed by all authorized members. The gloabal workspace may also be segmented and organized by shared job responsibilities or around shared research interests. A community can be established for each research center in the network, and there will be one AHRQ-specific community (reserved for AHRQ staff).
Each community and sub-group will be able to select the functionalities that serve their particular needs:
Each authorized member will be invited to join and issued individual credentials. This Extranet is a secure environment with role-based authority and access, and your login name and password should not be shared or used by others. Members will receive online training in using the features of the Extranet, creating sub-group folders, and updating relevant content for global and specific-community workspaces.
Contacts for Help with the Extranet:
Please contact Beth Syat at the CC with any questions regarding use of the Extranet or becoming a member.
* Based on presentation at DEcIDE Business Meeting at AHRQ on 9/26/10
If a journal publication or meeting presentation is planned, the project’s lead investigator or PM must inform Beth Syat at the CC. BEFORE you submit the manuscript to the target journal, Beth will work with you to complete the copyright assertion request form and submit it to AHRQ on the HMORN project’s behalf (see steps below).
The revised final report will be posted on the AHRQ Effective Health Care program website (http://effectivehealthcare.ahrq.gov/) at the same time as the journal publishes the article. If the journal citation was provided, this will be referenced in the AHRQ publication.
All final reports need to be 508 compliant. Please see instructions below.
Section 508 of the Rehabilitation Act (29 U.S.C. 794d) sets forth that information and data provided by the Federal government must be accessible by disabled individuals. (See http://www.access-board.gov/sec508/standards.htm.) One of the requirements within this act is to “tag” figures with alternative text descriptions (“figure tags”). These descriptions are read aloud by assistive devices, thereby allowing the greater than 10 million visually impaired people to have access to figures.
Creating Alternate Text for Figures:
The EPCs will be responsible for providing alternate text descriptions for figures. Figure 1 displays a sample figure and its accompanying Alternate Text Figure Tag. Note that the description would not be visually present in the document. Rather, it would be within a hidden tag that would be read aloud by an assistive device. (Note that a second example is listed in Appendix 1.)
Figure 1. Sample graph with accompanying alternate text.
The protocol for creating Alternate Text Figure Tags for TA reports is as follows:
NOTE: Occasionally, a meta-analysis and its corresponding data table are presented side-by-side within a single figure. Unless software prohibits, do not list a data table within a figure. Instead, list the table separately as a table (not as a figure) below or side-by-side the associated figure. This allows the data within the table to be accessible by persons with visual impairment.
It is important to note that a picture is worth a thousand words; some complex pictures would actually require a thousand words to be textually duplicated. Please remember that this is not necessary, and it may actually add confusion rather than clarification! In addition, remember that a reasonable, best effort is sufficient.
Submitting Alternate Text for Figures:
List alternate text for all figures in an MS Excel document that is separate from the report. Please use the attached template and follow these steps:
Figure Guidance Summary:
1) For all figures:
Figure ___ is a ___ (metagraph, scatterplot) type of diagram, depicting ___ (a trend that ___, a positive correlation between___, etc.).
2) For some complex
This figure is described further in Section ____ as
3) Summarize data:
List ≤ 10 representative data items in the alternate text description.
Save the figure tags within a MS Excel document labeled “Project ID Project Name Alternate Text.”
Creating Alternate Text for Equations:
If equations are inserted into a document as an image, they must be labeled with a title (“Equation 1. _______(insert title).”), and they will require alternate text tags. The EPCs will be responsible for providing alternate text descriptions for equations.
The protocol for creating Alternate Text Equation Tags is as follows:
Submitting Alternate Text for Equations:
List equation tags within the same MS Excel document as the figure tags. Simply list the equation tags below the figure tags, labeling each equation tag (i.e. “Equation 1,” “Equation 2,” etc.) in the first column.
Appendix 1: An example of a succinct figure tag, capturing the significance of a figure in textual form.
Figure 2. Meta-analysis of the negative LR of 18FDG-PET versus histology/biopsy or clinical follow up for detecting recurrences of cervical cancer (retrospective studies)
Figure Tag Description:
Figure 2 is a meta-graph depicting the negative likelihood ratio of 18FDG-PET versus histology/biopsy or clinical follow up for detecting recurrences of cervical cancer based on retrospective studies. 18FDG-PET had a pooled negative likelihood ration of 0.11 (95% CI = 0.04, 0.28) to accurately detect recurrences of cervical cancer. The negative likelihood ratio was statistically significant and therefore, 18FDG-PET/CT seems to be helpful to identify recurrences of the disease. However, the negative (p = 0.12; I2 = 53 percent) likelihood ration was heterogeneous across the studies precluding firm conclusions based on these results.
PLEASE NOTE: Tables shall be separated from graphs so that cells within the tables can be properly formatted and completely accessible. (The only exception is when a graphing program is used that is only able to produce a table/figure combination as an image that cannot be edited.) When using a graphing program that can produce a graph by itself (rather than a graph/table image), produce the graph by itself. Then insert the table separately into the document next to the graph, either side-by-side or one on top of the other.